How much does a business phone system cost for 2, 3 or 5 people?
Summary
Per month, two people pay from $24 at Talkroute up to $90 at Aircall; three pay from $25 at Grasshopper up to $90 at Aircall; five pay from $39 at Talkroute up to $150 at Aircall. That covers the 17 US providers in this site's dataset that publish a price, each on the cheapest plan it sells at that headcount.
The middle of the range is $34, $51 and $85 for two, three and five people. Dialpad, Nextiva, Phone.com and Quo charge the same per person on their entry plans, so they tie at every size.
The low end belongs to flat-priced plans. Talkroute and Grasshopper charge by the account rather than the person, so the bill barely moves as you add people, until a plan's user or extension limit forces a step up.
At two people, seat minimums matter. Aircall sells at least three seats, so two people pay $90, the same as three. JustCall's minimum is two.
These are plan prices. Taxes, regulatory fees and calls outside the plan come on top everywhere. Google Voice and Teams Phone are shown with the Google Workspace or Teams Essentials license they cannot run without.
Two, three and five people, side by side
| Provider | 2 people | 3 people | 5 people | Provider |
|---|---|---|---|---|
| Grasshopper | $25 Solo Plus | $25 Solo Plus | $55 Small Business | Check current plansUnpaid link |
| Talkroute | $24 Basic | $29 Basic | $39 Basic | Check current plansUnpaid link |
| Vonage | $27.98 Mobile (1–4 lines) | $41.97 Mobile (1–4 lines) | $62.95 Mobile (5–19 lines) | Check current plansUnpaid link |
| Dialpad Connect | $30 Standard | $45 Standard | $75 Standard | Check current plansUnpaid link |
| Nextiva | $30 Core | $45 Core | $75 Core | Check current plansUnpaid link |
| Phone.com | $30 Basic | $45 Basic | $75 Basic | Check current plansUnpaid link |
| Quo | $30 Starter | $45 Starter | $75 Starter | Check current plansUnpaid link |
| Zoom Phone | $32 US & CA Unlimited | $48 US & CA Unlimited | $80 US & CA Unlimited | Check current plansUnpaid link |
| Google Voice | $34 Starter incl. license | $51 Starter incl. license | $85 Starter incl. license | Check current plansUnpaid link |
| CallHippo | $38 Starter | $57 Starter | $95 Starter | Check current plansUnpaid link |
| Ooma Office | $39.90 Essentials | $59.85 Essentials | $99.75 Essentials | Check current plansUnpaid link |
| RingCentral RingEX | $40 Core | $60 Core | $100 Core | Check current plansUnpaid link |
| Microsoft Teams Phone | $42 Teams Phone with Calling Plan (Zone 1 - US) incl. license | $63 Teams Phone with Calling Plan (Zone 1 - US) incl. license | $105 Teams Phone with Calling Plan (Zone 1 - US) incl. license | Check current plansUnpaid link |
| Intermedia Unite | $55.98 Pro | $83.97 Pro | $139.95 Pro | Check current plansUnpaid link |
| net2phone | $55.98 UNITE Essentials | $83.97 UNITE Essentials | $139.95 UNITE Essentials | Check current plansUnpaid link |
| JustCall | $58 Team | $87 Team | $145 Team | Check current plansUnpaid link |
| Aircall | $90 Essentials | $90 Essentials | $150 Essentials | Check current plansUnpaid link |
Scroll sideways on a phone.
Each cell is the cheapest plan that provider will sell at that headcount, which is not always the same plan in every column. Grasshopper's Solo Plus allows three extensions, so a fifth person moves the account to Small Business, from $25 on Solo Plus to $55 on Small Business. Vonage goes the other way: it prices seats by band, and a five-line account falls into a cheaper band, from $13.99 a person at three to $12.59 a person at five. Google Voice for three people comes to $51, of which $21 is the Workspace license, which is why it sits mid-table despite a low Voice price; Is Teams Phone or Google Voice still cheap once you count the license underneath? goes through that in detail.
Teams Phone is priced on its Calling Plan. Microsoft's pay-as-you-go option has a lower seat price, but every call is billed by the minute on top, so there is no fixed monthly figure to put in a table.
The order is by the three-person bill, with ties broken alphabetically. Whether a provider pays this site a referral fee plays no part in it.
The first year
| Provider | 2 people, first year | 3 people, first year | 5 people, first year |
|---|---|---|---|
| Grasshopper | $300 | $300 | $660 |
| Talkroute | $288 | $348 | $468 |
| Vonage | $335.76 | $503.64 | $755.40 |
| Dialpad Connect | $360 | $540 | $900 |
| Nextiva | $360 | $540 | $900 |
| Phone.com | $360 | $540 | $900 |
| Quo | $360 | $540 | $900 |
| Zoom Phone | $384 | $576 | $960 |
| Google Voice | $408 | $612 | $1,020 |
| CallHippo | $456 | $684 | $1,140 |
| Ooma Office | $508.75 | $748.15 | $1,226.95 |
| RingCentral RingEX | $480 | $720 | $1,200 |
| Microsoft Teams Phone | $504 | $756 | $1,260 |
| Intermedia Unite | $671.76 | $1,007.64 | $1,679.40 |
| net2phone | $671.76 | $1,007.64 | $1,679.40 |
| JustCall | $696 | $1,044 | $1,740 |
| Aircall | $1,080 | $1,080 | $1,800 |
The first-year figure is the monthly bill times twelve, plus any one-time setup fee the provider publishes. Ooma is the one provider here with such a fee, which is why its first year is slightly more than twelve months of its plan. For a ten-person team the same arithmetic is in What does a year of business phone service cost for a 10-person team?
What the table leaves out
Taxes and regulatory recovery fees are the biggest omission, and most providers do not publish them; Nobody publishes what the fees add explains what is known. Desk phones, international calls and add-ons such as call recording are extra as well.
The cheapest plan is also not always a complete one. Quo, Google Voice and Talkroute leave the auto attendant off their entry plans, so a small office that wants callers to "press 1 for sales" may need the next tier up; Which business phone plans include an auto attendant, and what does the cheapest one cost? prices that step. If you are deciding between a flat plan and per-user pricing, How many users does it take for a company-wide phone price to beat per-user pricing? works out where the lines cross. For other headcounts, the seat cost calculator runs the same numbers for any team size.
Sources
All prices come from this site's dataset, which records each plan's price, billing term, seat minimum and limit, setup fee and required license from the provider's own pricing page. Each provider's page on this site, linked from the first column, shows when its prices were last checked. Nothing in this article comes from a third party.
Related on this site
- How much does a business phone system cost per user each month?
- The cheapest service for one or five people, and what it lacks
- The same tables for 10, 15 and 20 people
- Fees that sit on top of the per-user price
- What does a year of business phone service cost for a 10-person team?
- How many users does it take for a company-wide phone price to beat per-user pricing?
- Is Teams Phone or Google Voice still cheap once you count the license underneath?
- Which business phone plans include an auto attendant, and what does the cheapest one cost?
- Compare every US plan at your team size
- Seat cost calculator
Written by Kaz (pen name). Figures are copied from providers' published pricing pages on the dates shown. We have not used these products. Corrections: contact form.