United States and United Kingdom · published prices only
Business Phone System Costs per User (2026)
Start with a 10-person US team, then compare plans or calculate the cost for your own team.
10 users · monthly equivalent$55–$150Across the five systems below
10 users · first year$660–$1,80012 months plus any published setup fee
Budget for more: taxes and regulatory fees where applicable, desk phones, number porting, usage and optional add-ons are outside these totals. See the extra-cost guide.
Published base prices for the five lowest three-year effective seat costs we can compute. Plans differ in features and billing terms; annual billing may require a year-long commitment or payment up front.
28 of 37 providers publish a price; 6 are quote-only. Where both rates are public, monthly billing costs 1.34 times the annual rate at the median.
Five published US prices at 10 users
Ordered by effective seat cost over three years. This is a price order; the plans are not feature-equivalent.
Grasshopper
Small Business · Flat package · $5.50 per user/month
10 users / month$55First year$660Taxes and fees: Not stated
Vonage Business Communications
Mobile (5–19 lines) · Annual billing · $12.59 per user/month
10 users / month$126First year$1,511Taxes and fees: Extra, no amount
Dialpad (Connect)
Standard · Annual billing · $15.00 per user/month
10 users / month$150First year$1,800Taxes and fees: Extra, no amount
Nextiva
Core · Annual billing · $15.00 per user/month
10 users / month$150First year$1,800Taxes and fees: Extra, no amount
OpenPhone (now Quo)
Starter · Annual billing · $15.00 per user/month
10 users / month$150First year$1,800Taxes and fees: Extra, varies by location
Each provider page shows the official source and date checked. The figures above are base costs, not quotes or complete invoices.
On taxes and regulatory fees, 2 of the 37 providers state that the price already carries them on at least one plan, 0 publish what they come to, 14 say they are extra without an amount, and 21 say nothing. Where a provider says the price is all-inclusive or includes them, the page says so beside the figure; everywhere else the invoice will be higher than the figure.
Compare US plans at 10 seats
Where to go from here
- Provider list
- Every provider we hold, in one table, with the published seat price and the monthly-billing column beside it. Read that column, not just the headline figure.
- Seat cost calculator
- Put your real seat count in and the list re-ranks. Minimum seat counts change which provider is cheapest below about five seats. It runs in your browser and you can copy a link to your result.
- What the published price leaves out
- Taxes, regulatory fees, handsets, porting and overage sit outside the figures on this site, except where a provider states that its price already includes them. Read this before you treat any of them as a budget.
- The dataset
- Every figure on this site as one file, in CSV and JSON, with each column defined and a licence that lets you reuse it. Free under CC BY 4.0.
- The ones that will not tell you
- What to do about the providers that answer the price question with a contact form, and what to ask them so the quote is comparable.
- What changed
- Every recorded price change, plan rename and correction, by month, with the old value and the new one. 130 entries across 27 providers in September 2026 (3 provider-side changes, 127 corrections to our own data). There is an RSS feed.
The widest gaps between annual and monthly
Nextiva Engage$25.00 a seat on annual billing, $50.00 monthly — 2.00 timesDialpad Standard£12.00 a seat on annual billing, £22.00 monthly — 1.83 timesDialpad (Connect) Standard$15.00 a seat on annual billing, $27.00 monthly — 1.80 times
Minimum seats
11 of the plans we hold bill a minimum number of seats. Below that number you pay for seats you do not use, which is why every table here shows the cost per seat you actually have rather than the price on the card.
Guides for a buying decision
Start with the cost questions that most often change the final bill.
Build a budget
- What does a year of business phone service cost for a 10-person team?
- How much do desk phones and headsets add to a business phone setup?
- How much do call recording, texting, and AI features add to a business phone plan?
- How much does call center software cost per agent each month?
- How much does an AI receptionist cost on a business phone plan?
- How much does a business phone system cost for 2, 3 or 5 people?
- How much does a business phone system cost for 10 to 20 people?
- Is VoIP cheaper than a landline for a small business?
Understand the bill
- Monthly vs annual billing: 1.28x more on 10 phone plans
- Nobody publishes what the fees add
- Which business phone providers actually publish their setup fees?
- How much does a toll-free number cost a small business each month?
- How much does it cost to call Mexico, the UK, India or the Philippines from a US business phone?
- How much does it cost to add another phone number to a business phone plan?
- How much does business texting cost per message?
- Does a business phone plan include online fax, and what does it cost if not?
- Does it cost anything to port a business phone number?
- How much does a vanity business phone number cost?
- What do E911 and regulatory fees add to a business phone bill?
- How much does a phone number in another country cost?
Choose a plan
- Which Zoom Phone plan do you need if all three include the same calling?
- What does Quo (formerly OpenPhone) cost beyond the per-user price?
- Which RingEX plan fits a small team now that RingCentral posts prices for only two?
- What does Nextiva cost if you won't sign a 12-month contract?
- Which business phone systems have a free trial, and what do you pay once it ends?
- Which business phone plans include an auto attendant, and what does the cheapest one cost?
- Which business phone plans include call recording, and what does it cost to add?
- Which business phone plans include call queues, and what does it cost to add?
- Which business phone plans include voicemail transcription?
- How much does a Mitel phone system cost?
- What is the cheapest business phone service, and what do you give up?
Browse all 92 guides
- Monthly vs annual billing: 1.28x more on 10 phone plans
- What a quote form is for
- Nobody publishes what the fees add
- What is not in the published seat price
- How to read the per-seat table on this site
- Which providers publish a price, and which do not
- Why UK and US business phone prices are not comparable
- Contract length: 5 of 37 providers say how long you are tied in
- "From" prices: 9 of the plans here are starting points, not prices
- The cheapest seat price usually buys the smallest bundle of minutes
- The seven providers that will not publish a price, one by one
- Does a one-person business need a phone system? The US arithmetic
- Does a one-person business need a phone system? The UK arithmetic
- How much does a business phone system cost per user each month?
- What does a business phone system actually do for a small company?
- What is VoIP, and how is it different from a regular phone line?
- What happens behind the scenes when someone calls a cloud phone number?
- Is a cloud PBX any different from hosted VoIP or a cloud phone system?
- What does a virtual phone system actually do for a small business?
- Is a VoIP number or a virtual number any different from a regular phone number?
- Should you own your phone system's PBX or let a cloud provider run it?
- Is SIP just another word for VoIP?
- What does a business need in place to run an IP phone system?
- When does a business outgrow using a regular cell phone for calls?
- Is it OK to run a business line on a home VoIP plan?
- What do you give up when you swap a landline for a cloud phone system?
- Which phone service should a small business actually pick?
- How do the big cloud phone services differ on price and features?
- Why does the cheapest VoIP plan so often cost more than it looks?
- Is there such a thing as a free business phone number?
- How does a business phone system decide who answers a call?
- Do you still need desk phones if your business phone system has an app?
- When does a business need call center software instead of a regular phone plan?
- How much internet speed do VoIP calls actually need?
- Will 911 know where you are if you call from a VoIP phone?
- Do you need to register before texting customers from a business number?
- Can you keep your business phone number when you switch providers?
- Do you need the caller's consent to record business calls?
- Can employees use the company phone number while they're abroad?
- How far apart are business VoIP prices, from entry plans to the top tiers?
- What does a phone system cost a business with ten or fewer people?
- Do business phone providers charge by the user, the line, or the company?
- How many users does it take for a company-wide phone price to beat per-user pricing?
- What does a year of business phone service cost for a 10-person team?
- How much do desk phones and headsets add to a business phone setup?
- How much do call recording, texting, and AI features add to a business phone plan?
- Is Teams Phone or Google Voice still cheap once you count the license underneath?
- How have business phone prices been changing, besides going up?
- Which business phone providers actually publish their setup fees?
- If only a few people are on the phone at once, is it cheaper to pay by the line?
- Which Zoom Phone plan do you need if all three include the same calling?
- What does Quo (formerly OpenPhone) cost beyond the per-user price?
- Is the $10 Microsoft Teams Phone license enough to call regular phone numbers?
- Is monthly Dialpad Standard more expensive than annual Pro?
- Can a small business use Google Voice without paying for Google Workspace?
- Which RingEX plan fits a small team now that RingCentral posts prices for only two?
- What does Nextiva cost if you won't sign a 12-month contract?
- Which Ooma Office plan do you need for call recording and texting?
- Does Grasshopper really charge the same $55 a month whether you have 3 users or 30?
- How do you compare an 8x8 quote when 8x8 won't publish a price?
- Is Vonage's 30% discount still available, or is the offer already over?
- Where does Comcast Business actually publish its phone prices?
- Is Cox Business phone service now just Spectrum?
- Is Verizon Business Digital Voice really $20 a line?
- What does Spectrum Business Voice cost after the $20 first year?
- Is 3CX actually cheaper than paying for a phone service per user?
- What happens to Avaya Cloud Office customers now that the service redirects to RingCentral?
- How much does Cisco Webex Calling cost per user, and what comes with it?
- Why does Genesys Cloud CX cost so much more per user than a regular cloud phone plan?
- Can a Canadian business go by U.S. cloud phone prices?
- What does a cloud phone line cost an Australian business?
- Which business phone systems have a free trial, and what do you pay once it ends?
- How much does a toll-free number cost a small business each month?
- How much does it cost to call Mexico, the UK, India or the Philippines from a US business phone?
- How much does call center software cost per agent each month?
- How much does it cost to add another phone number to a business phone plan?
- How much does an AI receptionist cost on a business phone plan?
- How much does business texting cost per message?
- Does a business phone plan include online fax, and what does it cost if not?
- Which business phone plans include an auto attendant, and what does the cheapest one cost?
- Does it cost anything to port a business phone number?
- How much does a business phone system cost for 2, 3 or 5 people?
- Which business phone plans include call recording, and what does it cost to add?
- How much does a vanity business phone number cost?
- What do E911 and regulatory fees add to a business phone bill?
- How much does a phone number in another country cost?
- Which business phone plans include call queues, and what does it cost to add?
- Is VoIP cheaper than a landline for a small business?
- How much does a business phone system cost for 10 to 20 people?
- Which business phone plans include voicemail transcription?
- How much does a Mitel phone system cost?
- What is the cheapest business phone service, and what do you give up?
What this is not
This is not a review site and it is not a quote service. Nothing here is rated, scored or recommended; there are no stars or badges, and we have not used any of these products. Every table is ordered by one computed number and the formula is published in full. No provider has paid to appear here, and we will never ask for your phone number.
Start here
- Every provider, with published seat prices
- Seat cost calculator
- How the ordering is produced
- Monthly vs annual billing, and which one the advertised price is
- Compare two providers side by side
- Alternatives to RingCentral
- Every guide on this site, in one list
Figures are copied from providers' published pricing pages on the dates shown. We have not used these products. Corrections: contact form.